Speaker Guidelines

Speaker Guidelines

    CHEST 2022
    Technical Specifications & Instructions for Speakers

Please find below some important and useful information for your oral presentation or invited lecture.

Please make sure that you check the interactive online program or the mobile app during the congress for any updates to your session day and time.

Presentations can be uploaded at the Speaker Service Room onsite. Please bring your slides to the Speakers’ Ready Room on a USB key or an external hard drive where our technicians will be able to help you set-up your presentation to be shown in the session hall.
You are asked to only use the Congress computers in the session halls for presentation purposes. The Congress will not be able to support lecture slides presented on personal computers.
In compliance with EACCME requirements all speakers are requested to fill in the conflict-of-interest form. This information will be summarized in a disclosure slide which will appear as the first slide of your presentation, please download template here. We ask that speakers also disclose verbally (including if nothing to disclose) at the beginning of their presentation.
1. Ratio: Aspect ratio of your presentation should be 16:9, landscape.
2. File name: The name of the presentation file should include the presenter’s name and the presentation title. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, { etc.) to name your presentation.
3. Format: Presentation files will be accepted in Microsoft Office PowerPoint format only. Macintosh presentations (i.e. Keynote) cannot be accommodated. It is strongly recommended to test all files created with Microsoft Office (for Mac) in the Speakers’ Ready Room several hours before your presentation starts.
4. MS Office Version: Your presentation needs to be prepared in MS PowerPoint 2010, 2013 or 2016. At the Speakers’ Ready Room onsite MS PowerPoint 2016/2019 is used.
5. File size: The size of one presentation should not exceed 500 MB, if uploaded online prior to the Meeting. There is no size limit for presentations uploaded onsite at the Speakers’ Ready Room. However, we recommend keeping a limit of 500 MB.
6. Saving files: For onsite upload at the Speakers’ Ready Room the presentation has to be saved on a USB flash drive or an external hard disk. Please note there is no facility to use your own computer for delivering a presentation.
7. Font: Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file. Please note: Such presentations cannot be edited in the Speakers’ Ready Room.
8. Presenter mode will not be available during your presentation.
Please print your notes in advance or come to the Speaker ready room and we will print them for you.

Please note that macros should not be used. Flash-animations and Prezi Presentations are not supported. All presentations will be saved on a central server connected to the lecture rooms, which are equipped with computers, beamers, microphones and lecterns.

Should you have any changes in your presentation after the online upload via the link we provided, you can upload the most updated version using the link or you can bring the updated slides to the Speakers’ Ready Room onsite. Onsite staff will be there to assist you.

If you are combining video with PowerPoint, please make sure to check it in the session hall where your lecture is taking place at least 30 minutes before the start of the session, during a coffee or a lunch break prior to your session – even after checking it in the Speakers’ Ready Room.
• Video files must be embedded in the presentation (not linked).
• Video files should be in MP4 format.
Please note that the computers in the session halls are being supplied with Office 2016/2019.

In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers’ Ready Room:
1. Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
2. Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

The session hall will be staffed with an AV technician who will assist in starting each presentation.
From the lectern you will be able to remote control your presentation using a computer mouse
or up/down/right/left keys on a keyboard
• Please stick carefully to your allotted time. Inside the interactive program and mobile app you can see the exact scheduling. Your allocated talk time includes time for discussion.
• Please leave enough time for question and/or a discussion at the end of your lecture.